EMMAUS HOUSE JOB OPENING: OFFICE MANAGER
PURPOSE:
The
purpose of this position is to support the mission of Emmaus House
(www.emmaushouse.org) in the community by ensuring that administrative
processes and procedures flow smoothly.
DUTIES:
Greeting
Present a welcoming and knowledgeable “public face” of Emmaus House to clients, volunteers, donors and community partners.
Train and supervise volunteers to serve as receptionists for the front desk.
General Administrative
Maintain
a detailed knowledge of the activities and procedures of Emmaus House
and provide multi-faceted office support work to the Executive Director
and other staff/programs.
Assist the EH Director weekly with correspondence, calendar commitments, responding to voice mail, filing and other duties.
Maintain
general staff calendar, recording Emmaus House events, Advisory Board
meetings, staff meetings, staff vacations and sick leave and other
items important to Emmaus House as a community.
Provide
logistical support for advisory board meetings, committee meetings, and
other meetings as requested, including identifying meeting space,
ensuring appropriate set-up and clean-up, preparing needed materials,
sending out reminders to participants and compiling list of attendees.
Participate in special projects and events to assure smooth administration and coordination.
Prepare weekly service bulletin and place copies in Chapel.
Financial
Coordinate
Emmaus House financial processes with Diocesan representative(s):
prepare deposits, check requests and credit card reports and maintain
detailed records of same.
• Purchase office,
kitchen and cleaning supplies, negotiating prices as opportunities
arise and maintaining inventories of supplies used regularly by staff.
•
Research major equipment purchases (i.e. copiers,
phone systems, computers) as needed and make recommendations to
Director.
Communications and Donor Relations
•
Maintain contact database of donors, potential
donors, Chapel members, and other Emmaus House friends and supporters,
sending gift acknowledgments promptly.
•
Process fundraising appeals three times a year in coordination
with Advisory Board Development Committee and the Director; interface
with printing/mailing house and post office.
•
Lay out Emmaus House newsletter (text and graphics in pdf format)
three times/year and transmit to printer/mailer.
• Create reports, brochures and other information pieces as assigned by the Executive Director.
Properties
Oversee the maintenance of the EH building needs and repairs in coordination with maintenance contractors and B & G staffer.
Manage
the care and maintenance of the EH vehicles in coordination with staff
uses of busses and van. Ensure regular maintenance requirements are
met, oversee mileage records.
• Maintain control over inventory of keys to Emmaus House buildings and offices.
KNOWLEDGE AND SKILLS REQUIRED:
•
Excellent communication skills with emphasis on listening and creating
rapport with people of
diverse needs and interests.
• Proficiency with English grammar and usage;
ability to compose letters, reports and other
documents.
• Proficiency with MS Office, especially Word, Excel and PowerPoint.
Conceptual understanding of and extensive experience with relational database design and maintenance.
Ability to work both independently and collaboratively, planning, organizing and executing work to meet established deadlines.
Tolerance
for interruption: ability to maintain composure and track multiple
projects despite numerous and frequent interruptions.
Ability
to analyze and prioritize activities and to set appropriate boundaries
as required to complete work effectively and efficiently.
Detail-oriented and extremely well organized.
Flexibility, a sense of humor and curiosity are invaluable.
Familiarity with the Episcopal Church not required, but helpful.
SUPERVISORY RESPONSIBILITY:
Supervise volunteers, interns and/or community service workers who perform office work.
Provide accountability structure for other staff regarding deadlines for their administrative tasks.
QUALIFICATIONS:
Three or more years of previous experience in a complex and upper level administrative support position.
Valid Georgia driver’s license and proof of vehicle liability insurance for occasional errands.
Superlative work references
Willingness to undergo credit and criminal background checks
REPORTS TO:
Emmaus House Director
COMPENSATION PACKAGE:
Salary $32,000 - $36,000
Individual Health Insurance Provided
Pension Provided
Disability Insurance Provided as qualified
TO APPLY:
Please email resume to stephaniecoble@emmaushouse.org or fax to 404-524-5049